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BIA Meeting Minutes

Pillette Village BIA
In BIA Meeting Minutes

Board of Directors Meeting April 12, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

April 12, 2023

In Attendance: Danielle Ramsten, David Duke, Diane Beck and Bridget Scheuerman

Regrets: Terry Yaldo, Councillors Jo-Anne Gignac and Ed Sleiman

 

  1. Approval of Minutes

  • motion by Diane and seconded by Danielle to accept the minutes of the previous meeting.

 

  1. Financial Report:

  • Bridget presented the following financial report
  • Bank balance as of February 28, 2023 $66,315.55
  • Deposits HST Rebate $1,801.81 and 1st Budget Installment for 2023 $20,000.00
  • Balance after deposits $88,117.36
  • Outstanding Cheques $3,094.92
  • Balance after cheques $85,022.44
  • Capital Works holdback $54,000.00
  • Available funds $31,022.44.
  • Motion by Danielle and seconded by Diane to accept the Financial Report.

  1. Parking Lines

  • Nancy Johns had asked if we could get lines demarcating parking spaces painted on Wyandotte. Bridget had looked into this prior to the meeting, and it was determined that due to the fact that we are not part of the City’s Parking Fund Program, we could not get these lines painted.
  • The alternative is to become part of the Parking Fund Program by means of have parking meters installed.

 

  1. BIA Governance Update

  • Bridget gave an overview of the status of the BIA Governance, and indicated that there have been zoom meetings with all BIAs represented, thus allowing input into the process.
  • Suggestions have been made to improve the document, that all BIAs will be following the same rules and procedures with regards to elections, Boards of Directors, voting, etc.

 

  1. Marketing

  • David has been putting the reels of some of the businesses on Facebook and they have been doing very well. They are getting in excess of 1,000 views for some of the businesses.  We need to keep this momentum going.
  • There is a need to focus on the vacancies in the area. We can highlight the various vacancies, and provide information as to square footage, potential rent/lease amount and what type of business would be suitable for the vacant spaces.

 

  1. Riverside Magazine

  • this item was tabled as Terry was to make the presentation.

 

  1. New Business

  • Danielle indicated that the garbage issue around their building is getting worse. Individuals are going through the garbage and throwing it everywhere.  We will contact Public Works to see if there is a solution to this problem.
  • It was suggested that we do a welcome package for new businesses. David will work on this.
  • Watering – we have to confirm who is doing the watering so that Bridget can confirm with Parks & Rec for the spring planting of flowers.
  • Street Sale– The Street Sale will be Saturday August 19, 2023 9:00 a.m. to 2:00 p.m. Diane’s Band, the Jazz Cats will play again.  David will review all of last years marketing materials and make the necessary changes.  Spaces will go for $30 and $50 for a table.  Some people bring their own tables, so we will be charging $30 for the space and $50 for the space and a table.  Tents will be set up in Hawkins parking lot, and we will not be providing or ordering any tents.
  • We’ve Got Things is closing April 30th.
  • Tattoo’s & Things has left the area.

 

 

Meeting Adjourned

Pillette Village BIA
In BIA Meeting Minutes

Board of Directors Meeting March 9, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

March 9, 2023

 

In Attendance:  Danielle Ramsten, Terry Yaldo, David Duke, Diane Beck, and Bridget Scheuerman

Regrets:  Councillors Jo-Anne Gignac and Ed Sleiman

 

  1. Approval of Minutes

  • The minutes of the previous meeting were accepted.

 

  1. Financial Report

  • The financial report presented by Bridget was accepted.
  • Bank balance as of January 31, 2023 $65,006.24
  • Deposit of final 2022 Operating Budget of $2,000
  • Balance after deposit $67,006.24
  • Total for outstanding cheques $1,434.85,
  • balance after cheques $65,571.39
  • Capital Works commitment $54,000.00
  • Available funds $11,571.39
  • Pending HST Deposit $1,801.81
  • Total available funds $13,373.20.

 

  1. Capital Works Update

  • The planters and garbage receptacles purchase order is proceeding through authorization and signature stage and proceeding to final stages of procurement.

 

  1. Marketing

  • David has started doing the reels for the various businesses and there has been a noticeable uptick in people viewing the reels.
  • David asked if we should be using Tik Tok and it was indicated that Tik Tok is not government approved, and we should not use it.
  • This issue can wait until the City has completed their review of the BIAs.

 

  1. CNIB (Canadian National Institute for the Blind)

  • Bridget provided an update on the research she has been doing with CNIB who have an office within Pillette Village.
  • CNIB would be very interested in partnering with Pillette Village and a meeting is planned for next week.
  • We will gather information at this point to review once the City has completed their review of the BIAs.
  • This could be a very good partnership.
  • Some suggestions were discussed as to fundraising.

 

  1. Review of Constitution

  • Board members were given a copy of the current constitution and asked to review for a future meeting which will be dedicated to adjusting the constitution to bring it up-to-date with mandates from the City and the needs of our BIA.

 

  1. New Business

  • Bridget suggested that we look at the Pillette and Wyandotte intersection with a view to improving safety at this location. We should contact Traffic to review this intersection.
  • It was suggested that we do welcome packages for new businesses.
  • Bridget asked if the next meeting could occur one or two days earlier in April, but it will also depend on the progress of the City.
  • Atomic Bongz is a new business located at 4685 Wyandotte East.

 

Meeting Adjourned

Pillette Village BIA
In BIA Meeting Minutes

Board of Directors Meeting February 9, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

February 9, 2023

 

In Attendance: Diane Beck, Councillor Ed Sleiman, Terry Yaldo, Danielle Ramsten, David Duke and Bridget Scheuerman

Regrets:  Councillor Jo-Anne Gignac

  1. Approval of Minutes

  • Motion by Danielle and seconded by Diane to accept the minutes of the previous meeting.

 

  1. Financial Report

  • Bridget provided the following financial report
  • Bank Balance as of December 30, 2022 $79,216.11
  • Deposit final Operating Budget Installment $2,000
  • Total after deposit $81,216.11
  • Total of Outstanding Cheques $4,209.87 Balance after cheques $77,006.24
  • Total Capital Works Commitment $54,000.00, total after Capital Works $23,006.24
  • Pending HST Deposit $1,801.81 Total available funds $24,808.05
  • Terry asked about the Capital Works and when will being to pay it. Bridget indicated it will not commence until the work has begun, which will be this year, so at that time we will be required to provide the City with a cheque for $54,000.00, and then each year $10,600.00 will be withheld from our Operating budget for the next ten years.
  • Diane asked about the storage unit and offered a space beside her property, if we put up an enclosure, which would cost about $1,600.
  • Terry was asked about the Christmas decorations and why they were not put out, and he indicated that he was short staffed.
  • Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

 

  1. Capital Works

  • Bridget provided an update and indicated that the city was still sourcing the planters as the larger planters were too expensive and we would be very limited in where we would be able to place such large planters.

 

  1. Marketing

  • David did a Reel for Diane and it was well received. She indicated that there has been a good response.
  • Diane asked if where is any way that we can bring attention to the area as a whole.
  • It was suggested to send something to Biz X Magazine.
  • David asked if we wanted to pay for boosts, and it was agreed that we would.

 

  1. Summer Event

  • Bridget said that a letter is being presented to City Council asking that Open Streets be extended to include the east end of the City. Councillor Gignac asked the question and requested that Administration get back with a report on the route, costs and recommendations. Ed contacted Ray Mansour and we spoke to him on speaker about Open Streets.
  • Street Sale: We will do the Street Sale again this year.  David suggested not assigning the tables.  Terry feels this would not work.  Danielle said their parking lot will have more room this year.  We will not put tables on northwest side of Pillette.  Hours will be 9-2.  Ask the church if we can use their parking lot.  David suggested starting later, but we will leave it at 9 to get the early shoppers.  Will talk to Shoppers about this event and see how they can get involved.

 

  1. New Business

  • Ed asked about break-ins and vandalism in the area, and it was indicated that it seems to be quiet at this time.
  • There is a new business at 812 Pillette called Studio Ekletique, which specializes in furniture upholstery plus more.
  • Bridget suggested contacting the Canadian National Institute for the Blind, who have an office within our BIA with a view to sponsoring the training of a Guide Dog.
  • Terry said that a Windsor Police Officer will be assigned to our area and will visit the businesses from time to time to give a presence in the area. Constable Sean Patterson is the representative for our area.
  • David suggested talking with McDonalds to see if they would give out postcards for our area to their customers at their drive-in window to advertise an event. Contact McDonalds and Shoppers.

 

Meeting Adjourned