BIA Meeting Minutes

Pillette Village Business Improvement Association
Annual General Meeting
October 16, 2025
Nancy Johns Gallery and Framing

1. Welcome

• Terry thanked everyone for coming and welcomed them to the meeting.
• He thanked the Board of Directors and Bridget for their work throughout the year.

2. Approval of Minutes of the 2024 Annual General Membership Meeting

• Motion by Diane Beck and seconded by Danielle to approve the minutes of the previous annual general meeting. Passed.

3. Financial Report

• Bridget provided the following Financial Report.
• Due to the postal interruption, the most recent Bank Statement has not been received and the most recent bank statement on file, was used as the balance:
• Bank Balance as of July 31, 2025, $35,771
• Total for outstanding cheques $7,385.43
• Balance after cheques $28,385.79
• Balance of Capital Works Project owing $46,200.00
• Motion by Danielle and seconded by Diane Beck to accept the Financial Report. Passed.

4. Capital Works Project

• Bridget gave an update for the project indicating that the final project should be going to the CEO for signature, after which AngelStar can begin work on the banners, poles and gateway entrance feature.
• Bridget provided information on the project and showed layouts, indicating that the address banners as previously suggested were too costly and not enough of the building owners had agreed to have them adhered to their building. Therefore more pole banners have been added along Wyandotte.
• It was noted that the banners are made of aluminum and not cloth banners, so that they will be in place for some time.

5. 2026 Draft Operating Budget

• Terry indicated that we tried to keep the budget low, but there have been increases in the mandatory line items that needed to be addressed.
• Marlena indicated that the street where her store is located in not being cleaned. Terry explained that there had been a change in the person doing the cleaning and that we will address this issue.  It was also noted that the BIA cleans within the BIA boundaries, and that the property owners are responsible for other areas.  He asked everyone to let the Board know if the street is not being cleaned properly.  Diane suggested that street cleaning occur after garbage and recycle day as this generally leaves a mess which the garbage worker will not pick up and if it is a windy day, a lot of the recycle gets blown around.  We will check with Public Works to confirm the dates of garbage and recycle pickups.
• Tess asked for a clarification for Marketing and Advertising and was told that David Duke is our Marketing person and he does regular posting and updating on the website. It was asked if he could come to each of the businesses to do a video and put that on the website.  Terry stated that it would be quite costly to have David do that, but if each business owner would like to do a video, David will be able to upload it and run it on the website and social media platforms.
• Alex asked about donations and why there is no amount provided. It was explained that we were donating to CNIB while they were still within the BIA, but they have since moved and we need to look for a new charity to support.
• Ronald McDonald house was mentioned.
• After reviewing the proposed 2026 Operating Budget a Motion was made by Danielle and seconded by Diane Beck to adopt the 2026 Operating Budget as presented. Motion Passed.

6. 2026 Events

• An overall discussion took place regarding past and potential future events.
• It was explained that the city will close the streets for Open Streets so there is no cost to the BIA. It is tentatively scheduled to be back at our end in 2026.
• Tess asked about volunteers from the High School to assist with events. It was explained that we have not had good success with the students.
• Nancy suggested having a group to plan the events. Tess and Diane Beck offered to be part of the committee.
• Terry stated that getting volunteers is very difficult and without volunteers, your event will not be successful because you cannot expect the Board members to do all of the work to run an event. More people and businesses need to be involved.
• Businesses are suffering and need a boost.
• Alex asked about partnering with Olde Riverside. Look for a common interest and see if the two could work together.
• Diane Beck mentioned a dog show as an idea.

7. Confirmation of the Board of Directors

• Bridget asked who will be staying on the Board of Directors and who would be interested in becoming a member.
• Terry indicated that he would stay on for 2026.
• Danielle will be stepping down.
• Diane Beck will be staying, and our newest member Tess Always will continue on the Board.
• Bridget brought forward the time and date for monthly meetings. It was stated that one other person wished to be on the board, but could get to the meetings until 6:00 p.m. After some discussion and day and time suggestions, it was decided that the second Thursday of each month at 5:00 p.m. would be the meeting time for the board.  Tess Always has offered her place of business as a meeting place for the Board meetings.
• Motion to Confirm the Board of Directors was made by Nancy and seconded by Diane Clinton.

8. New Business

• Nancy asked about the weeds and appreciated it being done this past summer. This will be discussed in the new year and contact made with the city as to what their role is in weed removal in the alleyways.

With no further business the meeting was adjourned.

Pillette Village Business Improvement Association
Minutes of Board Meeting
September 11, 2025

In Attendance:  Diane Beck, Danielle Ramsten, Tess Always, David Duke, Terry Yaldo, Councillor Jo-anne Gignac and Bridget Scheuerman

1. Approval of Minutes 

• Motion by Tess and seconded by Diane to accept the minutes of the previous meeting.  Passed.

1. Financial Report 

• Bridget provided the following Financial Report: 
• Bank Balance as of July 31, 2025 $35,771.22 
• Outstanding cheque total $4,191.70 
• Balance after cheques $31,579.52 
• Capital Works balance $46,200.  
• Motion by Danielle and seconded by Diane to accept the Financial report as presented.  Passed.

1. Capital Works Project 

• Bridget gave an update of the project indicating that it is anticipated that the final approvals will be in place and ready for signature by the CEO by mid November.  This would allow Angelstar to work on the various elements of the project over the winter with installation anticipated for Spring 2026.  
• Tess asked questions regarding the project.  
• Bridget will meet with Tess to bring her up-to-date.  
• Terry suggested that the way finding signage should included upcoming events.

1. September Event 

• We did not have a good response to this event.  
• Late planning and limited advertising were a couple of reasons for the low turnout.  
• Signs went up too late.  
• Lack of volunteers.  
• Most of the visitors were around Nancy Johns.  
• We need new ideas as to what to do in the future and volunteers to carry it off.  
• More advertising to include magazine advertising.  
• We can change the date.  
• To be further discussed at a future meeting.  
• Start early with the planning.  
• David suggested more information from participating businesses.  
• Terry feels we should have two events (Open Streets and one other).

1. 2026 Operating Budget 

• • The draft budget for 2026 was reviewed line by line and amounts adjusted as necessary.  
  • There will be a proposed increase of $4,495.00 for the 2026 Budget. 
  • This draft budget will be sent out to all property and business owners and will be presented at the Annual Meeting.  

• Motion by Danielle and seconded by Diane to accept the draft Operating 2026 Budget of $44,695.00 to go forward to the Annual Meeting for approval by the membership.  Passed.

1. 2025 Annual Meeting 

• The 2025 Annual Meeting will take place on Thursday, October 16, 2025 and will be hosted by Nancy Johns Gallery and Framing, starting at 6:00 p.m.  
• Notice will be sent out to the membership.  
• The 2026 Operating Budget will be presented at this meeting for discussion and voting.

1. Change of Time For Board Meetings 

• Bridget brought forward a suggestion for the Board meetings to start at 6:00 p.m. instead of 4:00 p.m.  This was not good for some members as they preferred the earlier time.  However, it will be brought forward at the Annual Meeting for discussion.

1. New/Other Business 

• There was no new/other business presented, and therefore the meeting was adjourned.

2025 Annual Meeting October 16, 2025

6:00 p.m. Nancy Johns Gallery and Framing

Minutes of Meeting
Pillette Village Business Improvement Association
Board of Directors
July 24, 2025

In Attendance:  Terry Yaldo, David Duke, Danielle Ramsten, Diane Beck and Bridget Scheuerman

Regrets: Councillors Jo-Anne Gignac and Ed Sleiman

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to accept the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget provided the following report:
• Bank Balance as of June 30, 2025 $20,262.84
• Outstanding Cheques $2,610.86
• Balance after cheques $17,651.98
• Balance of Capital Works project $46,200 Amount paid to date $85,800
• Motion by Danielle and seconded by Diane to accept the Financial report as presented.

3. Board Composition

• Terry Yaldo has indicated that he will step down at the end of this term. A discussion took place indicating that we need more new Board members.

4. Capital Works Project

• Bridget reported that during a meeting with Planning it was indicated that the Gateway Banners at the entrances to the BIA cannot be done due to the presence of conduits in the medians.
• Bridget has sent information regarding the installation of poles in the Riverside BIA that also contained conduits and that a cement base for the poles was done for that project.
• The Board feels that we have given up a lot with this project and that a way has to be found to bring about a good resolution.
• UPDATE: Bridget met with the Planning Department and Engineering is agreeable to the installation of cement bases so that the banner poles can be installed.

5. September Event

• We are having difficulty getting an event planned.
• Not much support for an event from the businesses.
• Original plan is too big with minimum participation from businesses and no volunteers to help plan help run the event.
• Thinking of a smaller event with an Art and Health theme.
• Start small and build it up over the years ahead.
• For now a smaller event will be held on September 6^th as has been indicated to the businesses.

6. Beautification

• Terry is concerned about going onto private property to do maintenance and cleaning up of weeds, etc. We will be sending out clarification to the businesses that the BIA is not responsible for cleaning up on private property. The BIA will clean up the alleyways, but the rest of the space, privately owned, must be cleaned by the property owner.
• It was noted that some trees on Pillette are very dry and we need a bigger container for water.
• Terry will bill the BIA for the water that he is supplying for the current watering.

7. New Business

• Diane asked about an event calendar. Bridget will contact the City to see if they still do put one out.
• It was noted that the Banner located on the side of the building coming into the BIA is badly damaged and deteriorated. David will look into the design of a new one and pricing for printing and installation.

Meeting Adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

June 12, 2025

In Attendance:  Danielle Ramsten, Terry Yaldo and Bridget Scheuerman

Regrets:          Diane Beck, Councillors Jo-Anne Gignac and Ed Sleiman and David Duke

1. Approval of Minutes

• Motion by Danielle and seconded by Terry to approve the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget gave the following financial report
• Bank Balance as of April 30, 2025, $25,372.32
• Deposit 2024 HST Rebate $1,831.04
• Balance $27, 203.36
• Total Outstanding Cheques $6,825.77
• Balance after cheques $20,377.59.
• Capital Works Balance owing $46,200.00
• Motion by Terry and seconded by Danielle to accept the Financial report as presented. Passed

3. Audit Requirement by The City

• Bridget explained that she had received a spread sheet from Finance requiring the explanation of a line item either being in excess or under 10%. In addition, we are required to provide an explanation for our surplus funds being in excess of 25% of our Operating Budget.
• After some discussion, it was determined that the excess would be used for Beautification and Marketing and this would be communicated to the City Finance department.
• Some discussion also around the extended Marketing for Pillette Village and the need to establish our area within the surrounding community. A marketing strategy will include the establishment of a group called Friends of Pillette Village.  It was mentioned that we need volunteers to assist with our events and an established group could help with this area.
• Contact Brennan High School for volunteers throughout the year.

4. September Event

• The Event Committee will be meeting following this board meeting to discuss and organize the event and report back to the board.
• Terry mentioned that he wanted to do a BBQ and patio for the event, where he would be serving wine and beer. Bridget will contact the City to see what the requirements and permits are for this patio.
• All businesses are going to be encouraged to participate in the event.

5. Beautification

• Bridget will contact the City to see if we can get some flowers in the planters. If we do, it will be imperative to keep them watered.

6. New/Other business

• The former Pops Cannabis is now called Discount Cannabis.

Meeting Adjourned

Next Meeting

Thursday, July 10, 2025, 4:00 p.m.

Hawkins Accounting

Pillette Village Business Improvement Association

Board of Directors Meeting

May 22, 2025

In Attendance: Diane Beck, Danielle Ramsten, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets:          Councillors Jo-Anne Gignac and Ed Sleiman

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget provided the following financial report
• Bank balance as of April 30, 2025 $26,372.32
• Deposit 2024 HST Rebate $1,831.04
• Total balance $27,203.36
• Total for outstanding cheques $2,834.35
• Balance after outstanding cheques $24,369.01
• Balance of Capital Works project $46,200.00
• Terry asked if we could shop around for insurance. Diane suggested Ayre Farmers.
• Motion by Danielle and seconded by Diane to accept the Financial report as presented.

3. September 6^thEvent

• Leap Physiotherapy wants to participate in the September 6^th
• We should contact Animal Rescue to be a vendor.
• Send email to those who attended the general meeting about forming a committee to plan the event.
• Talk to the church to see if we could use their parking lot and if they would like to join in with the event.
• Potential Event Committee would be Diane Beck, Danielle Ramsten, David Duke, Nancy Johns, Tess (Tess Always), Alex (Leap Physio), Marlena (Charcuterie) and Bridget Scheuerman.
• A suggested meeting date of the first week of June to get together to discuss and plan the event will be sent to this committee.

4. Capital Works Project

• Bridget picked up the prototype for the address banner from AngelStar and brought it to the meeting. The Board members liked it, but it was indicated that the banner is too wide and that there would be encroachment fees involved.
• A discussion took place where it was suggested that we should ask the city to waive the encroachment fees for those businesses affected by the wider banner design.
• There should be a focus on getting the project completed.
• Bridget meets with Planning every two weeks to get updated on the progress.
• A lot of time was lost due to Covid, and the original Manufacturer of the banners has since gone out of business.
• Bridget indicated that only 22 of the 47 businesses will be getting the signs because the property owners of the others did not agree to having the banner installed. The City wants 55% so that it is a good presentation.  It was felt by the board that if the 22 banners go up, then the other businesses will want one as well, but it has to be understood that the property owner has to be the one agreeing to the installation, and so far we only have 22 locations that have agreed.  Also, businesses such as Shoppers and McDonalds will not agree as they have specifics as to how their buildings must look.

5. Maintenance

• Terry can have his employees do the work. Must be done on a regular basis and this includes the watering of the trees.
• Bridget will check with the city regarding flowers.

6. New/Other Business

• A Chinese restaurant has opened on the southwest corner of Wyandotte and Pillette called Come Again and Happy Tea.

Meeting Adjourned

Next Board Meeting will be Thursday, June 12, 2025, 4:00 p.m. at Hawkins Accounting.

This meeting will be followed by a meeting of the Planning Committee for the September 6^th event.

Pillette Village Business Improvement Association

Board of Directors Meeting

April 10, 2025

In Attendance:  Danielle Ramsten, Diane Beck, Councillor Jo-Anne Gignac, Terry Yaldo and Bridget Scheuerman

Regrets: David Duke

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting.

2. Financial Report

• Bridget presented the following financial report
• Bank balance as of February 28, 2025, $8,094.71
• Deposit balance of 2024 Operating Budget $2,000.00
• Deposit 50% of 2025 Operating Budget $20,000.00
• Total after deposits $30,094.71
• Total Outstanding Cheques $4,052.92
• Final Balance after outstanding cheques $26,041.79
• Pending Deposit HST Rebate $1,831.04
• Capital Works Balance owing $46,200, Amount paid to date $85,800
• Motion by Danielle and seconded by Diane to accept the financial report as presented. Passed

3. BIAs Forming Their Own Meetings Update.

• Danielle, Bridget and Terry attended the first BIA meeting where a number of items were discussed.
• Hanging baskets was brought forwarded and it was indicated that this year the city will only provide half the number of hanging baskets and next year and going forward the city will no longer be putting hanging baskets in the BIAs. It will be up to each BIA to decided if they want the baskets and if so, they will have to manage the cost.  The city will store the baskets at the end of each season.  It was noted that this decision by the city was made after all of the BIAs had already established their operating budgets for the year.
• Events were discussed and information shared about what each BIA will be doing.
• It was determined that these meetings would takes place quarterly.

4. Events

• Bridget gave a report on the discussion that she had with the Ottawa Street BIA who are having a Street Sale and other events on the same day as we had previously selected for our Street Sale.
• Danielle feels that we need to develop a strategy going forward with events.
• We have to look at what we want and put more into it.
• Think outside of the box.
• Work with vendors.
• Add visual and we need to talk to the businesses to see what they want.
• Some ideas were Caribbean or Jamaican, kid’s activities, utilize the presence of the Day Care parking lot. Mom & kids spa day.
• Encourage salons to participate.
• Jo-Anne suggested we need a theme that can be used year after year. Do something related to the businesses.
• Change date to late August or beginning of September.
• We need to plan a business meeting, and we can do an online zoom for those who cannot attend in person.
• Looking at September 6^th for the event.
• Business meeting will be April 23, 6:00 p.m. at Hawkins Accounting.

5. Capital Works

• Bridget gave report. Planning is progressing well with the project.
• There are concerns about Encroachment regarding the address banners. May have to make the address banner smaller.
• Pole Banners have met requirements for Enwin Utilities and the City for weight and other requirements.
• Entrance Poles and banners are in process of final approval from Traffic (site line requirements) and Engineering regarding the installation of the poles.
• Bridget will call AngelStar to pick up the prototype for the next Board Meeting.

6. New/Other Business

• Car Wash has changed ownership.
• Look to see if we can co-ordinate something with the Running Factory’s Annual Run to see if we could direct some of the participates to our BIA for 2026.
• Some ideas for the event would be “Puppies In The Parking Lot” to include best costume, puppy parade, etc. Bring this up at the April 23^rd

Meeting Adjourned

Pillette Village Business Improvement Association

Minutes of Board Meeting

March 20, 2025

In Attendance:  Councillors Jo-Anne Gignac and Ed Sleiman, Terry Yaldo, Danielle Ramsten, David Duke and Bridget Scheuerman

Absent: Diane Beck

1. Approval of Minutes

• Motion by Terry and seconded by Danielle to accept the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget provided the following financial report:
• Bank Balance as of February 28, 2025 $8,094.71
• Deposit balance of 2024 Operating Budget $2,000.00
• Deposit 50% of 2025 Operating Budget $20,000.00
• Total balance $30,094.71
• Balance of outstanding Cheques $1,774.24
• Final monthly balance $28,320.47
• Capital Works paid to date $85,800 Balance owing on Capital Works $46,200 (amount could be adjusted based on final Phase of project).
• Motion by Danielle and seconded by Terry to accept the Financial Report. Passed.

3. BIAs Forming Own Meetings

• Bridget indicated that the BIAs will be meeting on Wednesday, April 2^nd, 6:00 p.m. to 8:00 p.m. at Sandwich Brewery to discuss issues.
• Terry and Danielle indicated that they would like to attend. Bridget will be attending also.

4. Events for 2025

• The street sale is scheduled for August 9^th, 9:00 a.m. to 3:00 p.m.
• This is the same day that Ottawa Street BIA is holding an event.
• Bridget will discuss collaboration with Ottawa Street BIA and also to see if there is any major issues that Ottawa Street may have with holding similar events on the same day.

5. Chamber of Commerce BIA Update

• Danielle reported that we will wait until the new leadership for the Chamber is in place to see if there is a fit for our BIA.
• We are currently not listed as a member.

6. Capital Works Project

• Bridget reported that very little progress has been made.
• Jo-Anne indicated that we need to have a meeting with Neil Robertson to get things moving along.
• Update: Bridget and Jo-Anne attended a meeting with Neil Roberston and members of the Planning Department assigned to this project. Subsequently Bridget has attended two more meetings with Planning and questions are being answered and obstacles being identified.  Bridget will be attending regular bi-weekly meetings with Planning until completion of the project.

7. Marketing

• David was approved to do $5.00 boosts for businesses on social media.
• David will start a mailing list to let the businesses know what we are doing. Danielle will help David with this task.
• David made a Patriotic boost for $20. Will do it again in a couple of weeks.
• Pushing street sale.

8. New/Other Business

• Pops Cannabis is gone as well as Kush.
• David suggested Spa Day In The Village.
• Jo-Anne indicated that there will only be 50% of the hanging baskets this year and then the City will cease to do the hanging baskets in the BIAs. The BIAs can choose to pay for the hanging baskets themselves, but this would involve purchase of baskets, plants, planting and watering throughout the season.  The City would store the baskets.
• Beautification will be the responsibility of each BIA.
• Vista project will impact Wyandotte starting in 2027 which will mean more traffic on Wyandotte. Have to look at traffic calming.

Meeting Adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

January 16, 2025

In Attendance: Danielle Ramsten, Councilor Ed Sleiman, Diane Beck, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets: Councilor Jo-Anne Gignac

Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

Financial Report

• Bridget provided the following report:
• Balance as of November 29, 2024 $22,313.43
• Total for Outstanding Cheques $11,843.00
• Balance after cheques $10,469.43
• Balance of Capital Works Project$ 46,200.00
• Cheque for $10,600.00 forwarded to City for 2025 payment (included in Outstanding Cheques balance)
• Councillor Sleiman asked how much the Operating Budget is for Pillette Village and he was told $40,000
• Bridget indicated that we have to be careful with spending until our first Budget Installment for 2025 is received from the city
• Motion by Danielle and seconded by Diane to accept the financial report. Passed

Chamber of Commerce

• Danielle asked if we were members of the Chamber of Commerce as we are listed under the Pillar Membership. Bridget indicated that we have not been members for many years.
• Danielle gave a report on how, if we were members, we could take advantage of the many programs and offers by the Chamber. Businesses could tag in on the programs and offers as well.  The membership fee if $1,610 annually
• Diane asked what the benefits are to belonging to the Chamber. Danielle explained we could take advantage of member discounts, some marketing opportunities as well.
• The Community Builder membership would be best suited for our BIA.
• Danielle will get more details about the membership.
• Individual businesses can also join the Chamber separately and the first ten members from the BIA would be elevated to a higher level.

Capital Works Update

• Bridget gave an updated report based on a meeting that she attended with the Planning Department earlier in the afternoon.
• It would appear that the dimensions of the address banners exceed what is acceptable for an overhang of the sidewalk.
• Planning has had a meeting with Risk Management, Engineering and Legal to go over the entire project related to the banner poles and address banners and the address banners are what is causing some concern.
• The Board made a decision to proceed with the banner poles which would see banners installed on the poles on Pillette from Riverside Drive to just short of Ontario Street, and entrance poles and banners in the median at just beyond Arthur.
• Planning is still looking into whether the entrance banners can be installed in the Raymo median. If not, banners will be hung on the hydro poles at that location.
• Bridget will be contacting Enwin Utilities to start the paperwork going for banner poles.
• Bridget asked Planning to be included in the next meeting with Legal, Traffic, Risk Management and Planning.
• David asked if there is a warranty on the pole banners and Bridget will ask Planning.
• An issue of insurance has been brought up by Risk Management and this will continue to be investigated.
• It should be noted that this project has been delayed due to the absence of the original planner, who did the original design and made the contacts for the vendors, etc. Another person has taken up the responsibility and it is hoped that the project can be completed in a timely manner.

Marketing

• David continues to add new businesses as they join our neighbourhood.
• The name of the new Day Care located in the former Playdium Bowling Alley is Alexander Day Care.
• David will continue to do boost ads of $5 each as there was success with this venture.
• David suggested starting a newsletter for businesses. This was accepted as a good idea and David will work on it.

New/Other Business

• Please note that Bridget will be unavailable for 2-3 weeks starting January 22, 2025.
• There was no other New/Other Business.

Meeting Adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

November 14, 2024

In Attendance: Danielle Ramsten, Diane Beck, Terry Yaldo, David Duke, Councillor Jo-Anne Gignac and Bridget Scheuerman

Absent:            Councillor Ed Sleiman

1. Approval of Minutes

• motion by Diane and seconded by Danielle to accept the minutes from the previous meeting. 

2. Financial Report

• Bridget provided the following Financial Report:
• Bank Balance as of September 27, 2024, $8,017.06
• Deposit Permit Refund $1,000.00
• Deposit 2^nd Installment of Operating Budget $18,477.97
• Deposit Insurance Rebate $16.20
• Total after deposits $27,511.23
• Outstanding cheque total $3,614.15
• Balance after outstanding cheques $23,897.08
• Capitals Works balance $56,800
• Motion by Danielle and seconded by Diane to approve the Financial Report as presented. 

3. City Committee Audit

• Bridget provided an explanation regarding the current City Committee Audit.
• The City has hired an outside consultant to review the City Committees which includes all nine BIAs.
• The auditor is looking at procedures of the various committees to see if they line up with recent Governance which was adopted by City Council in 2023.
• The auditor is reviewing minutes of meetings, methods of decision making, review of constitution, decision making process, meeting procedures and financial decision making, etc.
• The audit will take about three months and at the end a 26-page report will be going forward to City Council with suggestions, recommendations, etc.
• Jo-Anne stated that the committee member training still has not occurred and may not until after the conclusion of the audits of City Committees.

4. Capital Works

• Bridget provided an update and indicated that she has had two meetings with the Planning Department, but the person she met with will be returning to her original position in Parks & Rec.
• Bridget will contact Neil Roberston, Executive Director of Planning & Development to find out who will be replacing this individual and get the project moving forward.
• It was suggested in the last meeting with Planning that measurements and locations for address banners needs to be established and that the contractor AngelStar would be the best one to do this work.

5. 2025 Events

• We will do the Street Sale again but will put in back into August after we establish which date Ford City BIA will be holding their annual event Dropped on Drouillard.
• For the Street Sale, those registering will have pay with their registration.
• David will also be adding a map online, so that those registering will know exactly where they will be located at the time of registration.
• It was suggested that we designate a corner for artists and a Bike Clinic was also mentioned.
• As well, we could try to get a caricature artist.

6. Marketing

• David has changed Sherwell information as requested.
• He has added YouTube Channel and LinkedIn.
• Diane feels we need to promote more on Facebook. David will boost $5.00 per business. Danielle said we should send out an impact with the boots.  Get business feedback following the boosts.  David asked how far to boost, and Terry suggested to narrow it down to the Walkerville to Tecumseh area.
• David said he was starting to do some stuff on Instagram, tagging, etc.
• Terry started a WhatsAp for the BIA and the businesses can be added by requesting through Terry. Good opportunity to let people know what is happening in our business community.

7. New Business

• Diane asked if we would decorate for Christmas, and she will do the decoration.
• We need volunteers to do this.
• New business is Kush City (Big Vape is gone).

Meeting Adjourned